Are you prepared for your new employee(s)?
Once youâ€™ve found the perfect candidate for the position, there are some practical things to attend to in the first days and weeks of work.
Checklists are a great way to ensure there are no gaps in the onboarding and training process.
Here are some essential new employee needs to check off before the real work can begin:
Provide contracts along with offer letters.
- This includes:
- Job title
- Details of Benefits package
- Duties, expectations & responsibilities
- Duration of position & termination conditions
The employment contract is the most important hiring document. So make sure it is negotiated and signed before the first day of work.
Other Employment Forms
There is often a lot of legal and general information paperwork that must be filled out. (i.e. NDAs, agreements, and policy documents)
These will differ depending on your companyâ€™s needs and the requirements of the position.
Check out this helpful list by Project Managerâ€™s for company legal requirements and cover all your bases!
A welcome kit is a great and accessible way to present your employees with the tools they need to get started.
â€œPrepare your new hireâ€™s workstation before they arrive. Consider decorating their desk with:
- Your employee handbook
- An onboarding kit or a welcome gift
- A welcome letter from their manager or the CEO
- An agenda for their first day
- A nameplate or employee ID
- A parking pass
- A set of business cards
- Necessary office equipment, including a computer and a phoneâ€ – Workable
Once all the forms are filled out, itâ€™s time to prepare for training.
Employee training can be adjusted depending on the skills gaps in your new hire.
Familiarize New Employees With Products & Services
Separate from any technical training, allow new staff to get familiar with your brand and connect with it on a personal level.
Before employees can begin to sell your products or support your vision, they have to know what theyâ€™re talking about.
So give new employees the opportunity to fall in love with your company.
Make An Onboarding Schedule
Schedules do not have to be set in stone, but having a task guide will be an essential part of making the first few days of work run smoothly.
Track, Adjust & Check In!
During the onboarding process, needs will arise. Monitor and check in regularly with HR if youâ€™re not directly responsible for all the items on the checklist.
Everything from signing the employment contract, to the first official full day of work, is a process. Adjust training and job processes based on what checklist items need more attention.
Many of the items on this list can be checked off the very first day or week of work. Other items can be attended to later on, as needed, or during probation.
Having a checklist is always a good call. Referring to it regularly will set you and your new employee up for success.
If you have questions or would like more information, Iâ€™d be happy to help. Please send us an email, and my team will get in touch with you!